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Kanban Board: Basics, Elements and How to Use it

A kanban board is a visualization tool that helps to enable the optimization of workflow. Using this amazing board can help manage work across your team to boost productivity and increase the visibility of projects.

In the Kanban board, all the visual details are displayed in a single place while minimizing the overall time spent tracking progress reports or sitting in status update meetings. Its goal is to limit the work in process so that the system can match its capacity.

Elements of Kanban Board

The 5 components of the Kanban board are as follows:

  1. Visual signals

  2. Columns

  3. Work in Progress limits

  4. Commitment point

  5. Delivery point

How to use it?

While creating your K-board, start with a simple structure and increase your board and transform it into a workflow management system using the following steps:

Map your workflow bottlenecks on the Kanban board as clear as possible to have a clear picture of where the problem exists. Now, focus on the Kanban board to limit work in progress. You can easily do this by applying WIP limits according to your team capacity by putting individual limits on each stage of your workflow or use limits on the total number of tasks that are in progress. After that, use the Kanban dashboard to save time wasted on unnecessary things and meetings. Visualize work blockers on your board that is preventing your team from completing any given task. It can be indicated by using a red magnet or by using a corkboard. Automate your work processes on the Agile board to create a mature workflow management system. Lastly, collect key workflow metrics in order to make data-driven and better decisions.


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